We divided the program into three categories: Communications, Logistics, and Execution
Communications:
- The Delivery committee began meeting about 6 weeks before Erev Yom Hashoah
- We developed the task checklist for the program, and determined assignments
- Messages were sent out to the Men's Club and the shul membership requesting volunteers
- We picked up grocery bags from Trader Joes to manage each of the deliveries (started with 20 per bag)
- We updated the prayer sheet and printed out enough for each candle/bag
- As part of the Candle Order, we also ordered both Mailer and the standard yellow bags from FJMC
- Lastly, we ensured we would have enough LED tea lights for the nursing/care facilities.

Logistics
After pulling the most recent membership listing, we:
- Segmented out all zip codes that were considered "out of area" (~50 addresses)
- Coordinated with the shul staff to identify Sunday School families, who could pick up the bagged candle and prayer sheet the Sunday before Erev Yom HaShoah; (~50 addresses)
- Coordinated with the Shomrai Amoomim Lead to pull all Nursing Homes/Long Term care facilities out of the list for a personalized delivery by the Rabbi. (~ 20 names concentrated between 3 facilities)
- Create a summarized listing by zip code of all remaining families for deliveries. (~580 addresses across 32 zip codes)
- Of the remaining families/addresses, 60% of the addresses were represented by 3 zip codes. Using MyRoute Online software, we imported all of the names and addresses and determined routes for these sets of deliveries. The entire list was not imported, as there is a limitation in the routing software of 350 listing.
- After all of the initial routes were determined, where each volunteer would deliver 18-20 bagged candles, the remaining addresses are imported into the software for the additional routes.
- All routes were optimized using the MyRoute software, the routes were then printed out.

Execution:
- A group of 5 volunteers worked on bagging all of the candles, using mailers for the approximate 50 that would be sent out of state, and the regular yellow bags for the rest.
- The mailing and the Sunday School candles were set aside for distribution separately.
- Two dates were set up for deliveries, April 2nd and April 16th.
- As volunteers came to the shul for pick up, we attached a delivery route to the bag that would be picked up and distributed, ensuring there were enough candles for each delivery, and where possible, including the volunteer's address in the delivery, so that they weren't required to receive a candle from another volunteer.
- We ended up with 30 volunteers of the 40 volunteers that we were seeking.
- Some volunteers willingly took a second route of deliveries, to ensure we had enough coverage for the deliveries to be made.